NEW FEATURES IN pROCOUNTOR VERSION 38.0
Version 38.0 of Procountor was published on Saturday, March 21st.
What's new? This version includes the following new features and improvements:
- Cashflow forecast
- New attachment handling feature for sales invoices, orders and offers
- Holiday accrual report
- Closing and opening holiday credit years
Read more about the upcoming changes below.
- Cashflow forecast
- Attachment handling
- Holiday calculation
- Salaries and notifications
- Reconciliation reports
- Usability improvements
Announcement widget's renewal
Cashflow forecast is a new feature for controllers and managers looking to predict their cashflow in the near future. The report can be found in: Reports > Cashflow forecast.
The forecast is based on the receipts in Procountor and their predicted effect on the cashflow. In addition, it is possible to add new cashflow events manually, without creating new receipts. The forecast is updated according to the events. These events can be viewed and edited on the “events” view, which is opened by clicking Edit forecasted events.
The forecast report shows the opening balance, inflows, outflows and closing balance on a daily, weekly or annual basis. The report can also be opened as a graph by clicking Show graph.
Accessing the cashflow forecast report requires sufficient viewing rights to accounting reports, sales, purchases, payment transactions, announcements and the company’s basic information.
New attachment handling feature for sales invoices, orders and offers
The attachment handling of sales invoices, orders and offers has been renewed. The same attachment handling feature that has been used with other receipt types (such as purchase invoices) is now in use with sales invoices as well.
The old Attachments button is removed from the top of the view and the attachments are now accessed by using the side panel that displays the invoice image. Both the invoice image and the attachments can be viewed by using the same feature. Attachments can be added, opened, deleted and attached to selected invoice rows.
HOLIDAY ACCRUAL REPORT
A new holiday report has been published: holiday accrual report. The report is available in Payroll > Report > Holiday reports.
The holiday accrual report shows information about the employees’ earned, paid and remaining holiday days and salaries. Side costs can be included in the report, if necessary.
The search criteria are selected before opening the report. It is possible to filter the results by person, person reporting group and calculation basis. The report can be grouped by person report groups or calculation basis.
Opening the report for a holiday credit year requires that the year in question is closed. Closing holiday credit year is possible from version 38.0 (see the next section below).
CHANGING THE HOLIDAY CREDIT YEAR
Three functionalities regarding changing holiday credit years have been published:
1) Handling of salary slips when the salary period is set over a holiday credit year change
With certain holiday calculation methods, it is important to know into which holiday credit year the earnings or the overtime hours belong to. In case the user wants to split them to correct holiday credit years, the necessary salary rows need to be split into rows that are allocated to different earning periods (and holiday credit years). This can be achieved by copying the salary row, editing their earning periods and dividing the necessary quantities/values between the two rows, according to the earning periods. E.g. the first row’s earning period is set to 30.3. - 31.3.2020 and the second row is set to 1.4. - 12.4.2020.
In case rows are not divided and the earning period is not split, the sums/quantities are allocated to the old holiday credit year. In case all the figures should be allocated to the new holiday credit year, enter e.g. 1.4. - 12.4.2020 into the earning period column.
2) Holiday credit year closing and opening (in Management/Salary info/Holiday credit years):
Once holidays have been checked and updated, the holiday credit year can be closed. This will prevent accidental updates to them. For example, salary lists and slips cannot be created to closed holiday credit years and the holiday settings/values cannot be edited in the employee register. Closing of a holiday credit year is also required for the holiday accrual report.
A new holiday credit year can be opened in the same view. A notification will be shown in case there are employees who have one year full and whose information has been automatically updated. In this case, the system will change their holiday day earning from 2 days/month to 2,5 days/month or 9 % to 11,5 % (with the percentage holiday calculation method). Changes are not done automatically, if the employee’s values have been edited manually e.g to 3 days/month. When opening a new holiday credit year, all the settings from the previous holiday credit year are copied for each employee. When the opening is completed, new salary lists for April can be created.
Note that the previous holiday credit year does not have to be closed before a new one is opened.
When new slips are created, the updates to holidays are done automatically. The holiday information is also updated in case any settings are updated in the employee’s holiday tab. However, if a collective agreement is modified, e.g. by adding/removing salary types from it, the cumulative earnings etc. are not updated automatically. We have now added a Recalculate button in the employee register’s holiday tab. This button will update the information by checking the slips for the whole year and fetching all the salary types listed in collective agreements.
OTHER CHANGES RELATED TO HOLIDAY CALCULATION
Holiday credit year as search criterion
You can now search salary slips with a new criterion: holiday credit year. This will help to find salary slips that prevent editing holiday information.
New salary type 2234 additional day compensation
Related to the 1.4.2019 change in the Annual holiday act, a new salary type 2234 Additional day compensation is now available. The salary type is available in the salary type register, but it cannot be used with the holiday pay functionality. Not that the holiday pay functions related to additional leave days will be published in May.
More automatic validations in the holiday data import function
Additional validations and error messages have been added to the holiday information import function. The messages indicate the errors in the import file.
Salaries and notifications
A NEW INCOME EARNER TYPE
We have added a new income earner type: Self-employed, no obligation to take out YEL or MYEL insurance.
This type can be selected in case the salary that has been paid would be normally considered as the employer's health insurance fees.
No pension insurance is informed (selected automatically). In addition, all the social insurances are set as exceptions automatically (health insurance, pension insurance, unemployment insurance and accident insurance).
OTHER CHANGES RELATED TO SALARIES AND NOTIFICATIONS
SSN cannot be removed from a person
The social security number (SSN) can't be removed anymore once a person has been established in the employee register. SSN is used as an identifier in the payroll module.
The due dates have been changed in employer's separate reports
The employer’s separate report’s ledger receipt date and pdf payment section due date has been set to the 12th day of next month instead of the 5th.
Please note that the solution for quarterly payments will be published later.
Changes to the replacement of employer’s separate reports
A fix has been made for the following scenario: In case an employer’s separate report (ESR) has been sent and replaced, and the replacement ESR has been invalidated and yet again new ESR has been sent, the originally replaced ESR accounting became valid again when the replacement ESR (that contained the reversal for it) was invalidated. Now the reversal of accounting is not removed when an ESR is invalidated, thus leaving the last ESR accounting as the only valid one.
Accident insurance percentage in the employee information import
An error that caused a value zero in the accident insurance percentage field when importing employee information has been fixed.
Improvements to the sales transaction report
Several usability improvements have been made to the Sales Transaction Report (opened from Reconciliation report for open invoices). Buttons related to the report table have been moved down to report table. It is now possible to close the panels that are not in use to gain more space for the report. In the Summary table, a clickable row for all results has been added.
Improvements to the reconciliation report for open invoices
After clicking Search open invoices in the Reconciliation report for open invoices, the search view is now opened on top of the report and can be closed by using the X button. It is also possible to make new searches in the receipt search view.
- The bank statement messages/transaction descriptions now have a space in where there is a line break in the incoming data.
- We have improved the selection of multiple items in a check box group component. It is now possible to use Shift key to select multiple items in between the choices.
- The table in the group letter function has been improved and it can now handle big amounts of data better.
- Accounting firm tools: The “Info to the customer” feature has been improved. Info texts have been added next to the information fields and the contents in the dialog window have been compressed for better usability.